PRACTICAL ARRANGEMENTS GOVERNING WORKING RELATIONS
BETWEEN MEMBERS OF THE COMMISSION, CABINETS AND SERVICES27
Member of the Commission: ………………………………………………………………………………………………..…
Directorates-General/service: ………………………………………………………………………….………...
Specific working arrangements have to be laid down by the Cabinets and services in this document. The aim of this Annex is to define in more detail the implementation of the principles laid down by the President of the Commission on the working relations between Members of the Commission. In any event, it cannot derogate from these principles.
1. Principles of co-operation and respective roles
Compulsory: Points of contact for relations between the Cabinet and the services of the DG (name, hierarchical position and function) …………………………………………………………………………………………………...
Persons authorised to represent the Member of the Commission (name, grade, area (if the representation is limited)): ……………………………………………………………………………...…………………....
Optional:
Specific coordination or liaison structures between the Cabinets and services: ………………………………………………………………………………………….……..…
Compulsory:
Strategy meetings on policy priorities (Member of the Commission/Director-General):
Planned frequency: ………………………………………………………………..…….……
Planned day and time: ……………………………………………………………………………
Optional:
Agenda and minutes: ……………………………………………………..……………..…….
Other participants: ……………………………………………………………..……..………..
Miscellaneous: ………………………………………………………………………..…………….…………..
Meetings between Head of Cabinet and Director-General
Participants (name, hierarchical level and function): …………………………………………………… ……………………………………………………………………………
Optional:
Drafting and dissemination of the agenda and documents for the meeting (persons responsible, deadlines): ………………...............................................................................................................................
Drafting and dissemination of minutes (persons responsible, deadlines): ………………………………..
Miscellaneous: …………………………………………………………..……………………………………… ……….
3. Formulation of policy
Compulsory:
Criteria for the identification/flagging of political sensitive and/or important acts by the Director-General.
Specific arrangements for Cabinet by the services before the launch of an Inter-Service consultation in the portfolio relating to a new policy initiative or a politically sensitive initiative:
…………………………………………………………………………………………….…… ………..............................................................................................................................
3. Relations with the other institutions
Optional:
Specific arrangements for management of relations with the other institutions:
………….…........................................................................................................................
………………………………………………………………………………………...……
4. Speeches, briefings and correspondence
Compulsory:
Arrangements for briefings:
Planning …..
Process: requests-validation-transmission-exchange of information-repository ……
Deliverables …..
Feedback …….
Reports …….. ………………..................................................................................................................... …………………………………………………………………………………………………... ............
37 Optional:
Specific arrangements for briefings requiring the involvement of several services (horizontal portfolios)……………………………………………………………………………………… ………. …………………………………………………………………………………….….…………
Compulsory:
Specific arrangements for dealing with mail: …………………………………........................................
5. Management of resources and processing of sensitive information
Optional:
Specific arrangements laid down by the services and Cabinets by mutual agreement: …………………………………………………………………………………………………. ….……
6. Other working arrangements laid down by mutual agreement between the Cabinets and services (optional)
Additional arrangements may be agreed. They must abide by the principles set out in the main document and the rules laid down in the area concerned. …………………………………………………………………………………………………
Date:
Approved by:
Member of the Commission
Director-General
